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Modesto California Form 1042-S: What You Should Know
Who Must File Form 1042-S as a Foreign Person? The filing of Form 1042-S is required for a U.S. person (including an entity organized under the laws of a foreign country) if the following conditions apply: The person is either: A U.S. citizen or A resident alien. The person is located within 5 years of the date the withholding agent receives income from the payment. The United States Taxpayer Identification Number (ITIN) of the person must be a valid ITIN for the entire tax year (including extensions) or one of the following years. For U.S. citizens, the ITIN must be a valid ITIN that is at least 3 years old during the entire tax year, or it must be an ITIN that was issued on or after December 31, 2002. For non-U.S. citizens, the ITIN must be one of the following valid ITIN's for the entire tax year, or it must be an ITIN that was issued on or after December 31, 2002. The withholding agent must provide a Form W-9 with the completed payment for noncitizens. The Form W-9 contains the following information about: The U.S. person's name The person's address and the telephone or facsimile number of that address Where the information can be found on the form (including a statement that the information is accurate and complete to the best of her or his knowledge and belief); If you are the employee (for example, a self-employed individual), the U.S. person must be listed on the employee's U.S. return. For example, if a U.S. person who is not a U.S. citizen files Form 1040 for the year, and all information on Schedule C (Form 1040) and Schedule D (Form 1040) is accurate and complete to the best of her or his knowledge and belief, the withholding agent must notify the individual's U.S. taxpayer identification number (TIN) (for example, XXX-Xxx-XXXX). If the withholding agent cannot find the U.S. person's name in the employee's U.S. return, or the name does not appear in the applicable tables, the form must be signed by the employee.
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